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Shared on January 15, 2020 at 10:08 am

How to write an absolute tender proposal

In this article, we wish to talk about a few tips about how to create a tender proposal that is poised for success. If you haven’t already, do read our blog page on the 5 steps for successful tendering since it sets the stage for an activity that maximizes your chances of winning tenders.

These pointers derive from our experience on what spent some time working well. Feel absolve to adapt and modify them to your style and needs. So here goes, the very best tricks for writing tender bids:

We will have a proposal: Submitting marketing brochures, price lists, and compliance tables are essential, but they aren't proposals. Regardless of the value of the tender, always submit a proposal that makes it easier for the evaluating team to place your bid up for approval. A method we use while preparing proposals is named “Answer the Tender”.
Answer the Tender: This system means that your proposal is written for maximum impact, and seeks to provide the evaluation team the confidence that you have thought through their requirements and have a good idea of what needs to be done to successfully deliver and support the project. For each requirement, you need to be able to answer:
How - How does one intend to meet this requirement? You will need not spell this out for each single requirement because the length of the proposal is always likely to be a constraint rather than every clause holds equal weight regarding importance. Instead look for the clauses that are specific to the tender and concentrate on them, particularly if you can differentiate from your competition. For example of what never to concentrate on: many tenders have boilerplate clauses for support and warranty requirements that probably were not compiled by the analysis team. They may not focus too much attention on these clauses, apart from to check on that the proposal complies with those clauses.

Who - Who are the people needed to meet these requirements? These ought to be consolidated right into a project organization chart.

When - When can you meet this requirement? These should be consolidated into your proposed schedule.

Value Proposition: Every tender has at least 1 requirement that carries significant weight. Identify this main factor and differentiate yourself from the competition concerning this requirement.
Executive Summary: Assume your reader includes a 3-minute attention span. Now write a 1 page summary of your proposal which can be read in those 3 minutes. It will include your value proposition, differentiating points, your price and value, and ways to meet all requirements
THE FUNDAMENTALS: Finally, we close out this article covering a few basic what to consider:
Concise - Get your message across in only a small amount of words as possible. As a guide, for project values up to $300,000, keep it to about 1-2 pages per $10,000 of tender value.
Price breakdown and summary - Make it possible for the buyer to comprehend what your total project price is and what the components are. Intenders with many choices or tiered pricings, it sometimes helps to include some calculation examples in your pricing table.

Compliance table - Be sure you submit this table and adhere to every requirement. If you fail to adhere to everything, don’t bid.
Required materials - Browse the Instructions to Tenderers several times and make a checklist of everything that's needed is within the submission. Read through the requirements and also note each clause that states you will need to submit something as part of the tender submission. Before you submit your proposal, tell you this checklist and make certain that everything that is required is in your proposal. Being meticulous here will prevent you from an automated disqualification for excluding information that is required.

Spell Check and Grammar - Make sure your message and value proposition will get across to the analysis team without language getting back in the way.
And there you go, a few simple things to watch out for when preparing your bids. We hope this clarifies what needs to go into your proposal, and just as important, what shouldn't be included. Share your thoughts around with a comment below or via our contact page. Happy Tendering!


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